Thank you letter resources

Why write thank you notes?

Our generous scholarship donors appreciate hearing from students and how their investment is paying off. A short note from you affirms the value and significance of their contributions and encourages their continued support. Just as it is important to present yourself favorably during the scholarship application process, following up with a thank you cements your image with scholarship donors.

 Writing guidelines

 Keep letters brief, but make sure to tell the donor(s) about yourself, the impact their generosity has on your education, as well as future goals that are supported by the educational funding that has been provided.

In writing your thank you letter, please remember that the donor is interested in you as an individual. Your personal letter to the donor should give some insight into you as a student and as a person. Remember, the Ira A. Fulton Schools of Engineering faculty and staff select most scholarship recipients, so the donor may not have reviewed your application.

Format guide handout/download [PDF]

Ideas for content:

  • Mention how this scholarship will make it easier for you to attend school, concentrate on your studies, reduce your loan indebtedness, etc.
  • Tell the donor your year in school (freshman, sophomore, junior, senior) and your major, and address why you chose your major.
  • Discuss your academic and/or career plans or hopes upon graduation.
  • Mention any personal academic accomplishments that you are proud of, such as honors or awards. Also, mention any student organizations to which you belong and your past/present leadership roles within the community or university.

Follow these guidelines for your scholarship thank you letter:

  • This is a formal, professional thank you letter. Please type your letter. Use this formatting guide [hyperlink]
  • Personalize the salutation. Avoid “Dear Donor” or “To whom it may concern”.
  • Refer to the name of the scholarship in your letter.
  • Grammar and spelling should be checked and correct — it is, after all, an academic award. Have someone review your letter before submitting.
  • Be genuine and sincere in the tone of your thank you letter.
  • Show your personality and enthusiasm. The formality remains, but you are now an appreciative recipient, rather than a prospective candidate. There is nothing wrong with acknowledging your enthusiasm and excitement about receiving the scholarship.
  • Convey your message of thanks clearly and somewhat concisely (keep your note to a couple of paragraphs).
  • If you received multiple donor-funded scholarships, please submit a letter for each scholarship.

Sending your letters

Postal Mail:
Nicolle Sánchez, Scholarship Coordinator
ASU Ira A. Fulton Schools of Engineering
PO Box 878109
Tempe, AZ 85287-8109

Hand Deliver:
Engineering Center G-wing (ECG) 229
Monday–Friday 8 a.m.–5 p.m.

(Preferred) Scan & Email:
engineeringscholarships@asu.edu

If you have any questions about writing a thank you note, please contact Nicolle Sanchez at nicolle.sanchez@asu.edu

Sample letters

Example letter 1:

Please modify this example letter for your unique letter and situation. Do not copy and paste this example letter, it is only intended as a guideline.

[Your Name]
[Your return address, optional]
[Your phone number, optional]
[Your email, optional]

[Date (Example format: March 14, 2017)]

[Donor’s Full Name (Listed on Scholarship Agreement)]
c/o Ira A. Fulton Schools of Engineering
Attn: Nicolle Sanchez, Scholarship Coordinator
PO Box 878109
Tempe, AZ 85287-8109

Dear [Donor name],

**State the purpose of your letter.**

As a recipient of the 2017-2018 [Name of Scholarship], I want to thank you for funding this scholarship. It will make all the difference in my academic journey this year.

**Share something about yourself, your goals, and indicate why the scholarship is important.**

I will be a junior majoring in biomedical engineering in the Ira A. Fulton Schools of Engineering this fall and I am on track to graduate Spring 2019. My passion is rehabilitative medical devices, and as a student in the Fulton Undergraduate Research Initiative I am helping to create a device to alleviate symptoms associated with Parkinson’s Disease. I chose this major because I knew I could help make lives better, and the research I’m doing as an undergraduate helps me feel that I’m well on my way.

Currently, I also volunteer 20 hours a month at the Mayo Clinic, and your scholarship helps to financially support my decision to volunteer time and efforts to helping others. Last semester I worked 30 hours a week to help fund my education. Thanks to this scholarship, I will be able to reduce my work schedule and focus more on my studies and research. I also hope to apply for a travel grant to present my research project at a national conference.

**Conclude by thanking the donor again and re-stating your hopes for the future.**

Thank you for supporting engineering students like me at Arizona State University. After I start my own medical device company or finish medical school, I hope to give back to other students, just like you gave to me.

Sincerely,

[Add your signature]

[Your Name]

Example letter 2:

Please modify this example letter for your unique letter and situation. Do not copy and paste this example letter, it is only intended as a guideline.

[Your Name]
[Your return address, optional]
[Your phone number, optional]
[Your email, optional]

[Date (Example format: March 14, 2017)]

[Donor’s Full Name (Listed on Scholarship Agreement)]
c/o Ira A. Fulton Schools of Engineering
Attn: Nicolle Sanchez, Scholarship Coordinator
PO Box 878109
Tempe, AZ 85287-8109

Dear [Donor name],

**State the purpose of your letter.**

I am honored to be one of the recipients of the 2017-2018 [Name of Scholarship]. Thanks to your generous support I am the first in my family to attend college.

**Share something about yourself, your goals, and indicate why the scholarship is important.**

I have just begun my undergraduate civil engineering degree as a freshman in the Ira A. Fulton Schools of Engineering and am off to a great start. I am taking a class on sustainability and am really excited about the idea of using engineering to work toward sustainable solutions. In particular, as a native of the Valley of the Sun, I am interested in water resources and how to better manage watersheds and dam construction to meet societal needs in an environmentally-friendly fashion.

This semester I hope to get involved in a handful of student organizations, including the Concrete Canoe team. The team aims to build a canoe out of concrete that still manages to float. I’ve been told it’s possible and I’m excited to learn more! Once I learn more about the university, I also hope to be able to serve in a mentorship position so that I can help other first-generation scholarship students.

**Conclude by thanking the donor again and re-stating your hopes for the future.**

My educational pursuits would not be possible without generous support from your scholarship. Thank you for enabling me to go to college — a dream come true for me and my family!

With gratitude,

[Add your signature]

[Your Name]